Recruiting Operations Associate

About the Role

• We're looking for a Recruiting Operations Associate to support the day-to-day operations of a global recruiting team. This is an ideal opportunity for someone early in their recruiting career who is highly organized, detail-oriented, and motivated to grow their skills within Recruiting Operations.

About You

• You have 1–2 years of experience in recruiting, recruiting coordination, HR, or a related role, and you're looking to deepen your expertise in recruiting operations.
• You're highly organized and detail-driven — you catch what others miss and you follow through consistently.
• You communicate clearly and professionally in English, written and verbal, across a global business environment.
• You're proactive, dependable, and genuinely curious about how recruiting processes can be improved.
• You're comfortable working across different regions, time zones, and teams without losing track of the details.

What You'll Be Doing

• Coordinate interview scheduling across global teams and time zones, ensuring a smooth and timely experience for candidates and interviewers alike.
• Maintain candidate and interview data in Greenhouse, keeping records accurate and up to date.
• Support recruiters and hiring teams throughout the interview process, serving as a reliable operational resource.
• Monitor scheduling requests and help ensure service-level expectations are consistently met.
• Support recruiting reporting, documentation, and other operational projects as needed.
• Identify opportunities to make recruiting processes more efficient and contribute to their implementation.
• Deliver a positive and consistent experience for every candidate and interviewer you interact with.

What We're Looking For

• A reliable, process-oriented operator who takes ownership of the details that keep recruiting running smoothly.
• Strong ability to manage multiple tasks and shifting priorities without dropping the ball.
• A collaborative mindset and the interpersonal skills to work effectively with recruiters, hiring managers, and candidates across different regions.
• Genuine interest in recruiting operations, systems, and continuous process improvement.

Technical Requirements

Must-Haves

• 1–2 years of experience in recruiting, recruiting coordination, HR, or a related role.
• Experience with Greenhouse or another Applicant Tracking System (Greenhouse strongly preferred).
• Strong written and verbal English communication skills in a global business context.
• Excellent organization, attention to detail, and ability to manage multiple priorities simultaneously.

Nice-to-Haves

• Experience with interview scheduling or candidate coordination workflows.
• Prior exposure to supporting a global or distributed team.
• Familiarity with recruiting reporting or process documentation.